Replace disconnected spreadsheets and email chains with a purpose-built regulatory operations platform.
Save time on administration. Veoci puts evaluation checklists, payment deadlines, and school status dashboards in a single system for streamlined management.
All Degree-Granting Institutions
Distance Learning
Renewal Reminders
Real-Time Dashboards
Payment Tracking
KEY CAPABILITIES
Admin compliance dashboard
Regulatory staff see all expirations, overdue payments, missing documents, and pending applications in one real-time view.
Automated school evaluation
Digitize evaluation checklists with automated deadline tracking, payment reminders, and escalation for overdue items.
School status dashboard
Collect all key institution data points—authorization status, expiring certificates, required submissions—on school-specific dashboards.
Schools by officer assignment
Assign institutions to specific regulatory officers with workload visibility and activity reporting across the team.
Federal
HEA Title IV Authorization Requirements
Veoci’s licensing workflows document the full authorization life cycle for Title IV eligibility.
Federal
SARA (State Authorization Reciprocity Agreement)
Automate SARA compliance tracking, renewal workflows, and fee collection for participating institutions offering distance learning across state lines.
State
State Postsecondary Licensing Statutes
Configure authorization requirements to match your state’s exact laws and processes.
State
Accreditor Coordination Requirements
Track accreditation status, expiration dates, and required notifications to the state agency for changes in the accreditation standing.
Self-service portals for schools manage profiles, programs, applications, and upload certifications. No more back-and-forth with staff.
KEY CAPABILITIES
Institutions manage their own profile, submit renewals, and upload certificates without requiring regulator involvement.
Renewal forms recall past years’ data, letting schools make quick updates where needed.
Approval workflows with built-in regulator review let schools add or update existing programs quickly.
Automated alerts for expiring fire inspections, insurance, and accreditation certificates—sent to both school and regulator.
Federal
School profile data integrates with federal postsecondary institution identifiers, ensuring accuracy for federal reporting and Title IV eligibility.
Federal
Program changes and additions kickoff review workflows, and create required documentation automatically.
State
Automate reminders, document checklists, and escalation workflows along renewal timelines.
State
Fire inspection, workers’ compensation, and insurance certification expiration tracking with automatic notifications to both institutional and regulatory officer.
Fully customize postsecondary application intake forms, including reviews, special approvals, evaluations, and more.
KEY CAPABILITIES
Customize application forms and keep them lean—include or exclude any field without breaking the process.
Ensure every review is complete, all in proper sequence.
Send incomplete applications with findings back to schools, and track their applications through to completion.
Configure automatic deadline and escalations to both school and regulatory staff for overdue steps.
Federal
SARA application and renewal workflows built to match NASASPS-approved processes, including fee collection and state authorization confirmation.
Federal
Generate documentation automatically for state oversight of Title IV-eligible institutions under federal program integrity regulations.
State
Multi-step approval workflows with timestamps and audit trails satisfy state APA documentations requirements for regulatory decisions.
State
Every workflow step, decision, and document is stored with full timestamps—exportable for public records requests and regulatory audits.
Fully support students, from their search into approved institutions, to a complete and auditable student advocacy complaint workflow with every critical step.
KEY CAPABILITIES
Prospective students can filter by location, school, programs, and benefit eligibility.
Convert application data from schools into profiles for students to view, hands-free.
Automatically route complaints to institution contacts with clear deadlines, timed escalations, and re-routing for OHE review.
Capture and provide access to student transcripts in the event of closing or disruption.
Federal
Veoci provides state-side infrastructure for meeting Title IV eligibility.
Federal
Support federal school performance monitoring and gainful employment rule enforcement by fully capturing student complaint data.
State
Satisfy state statutory requirements for regulatory oversight of student disputes.
State
Manage State Authorization Reciprocity Agreement (SARA) alongside veteran benefits school approval tracking, ensuring institutions meet interstate authorization and VA school certification requirements.
KEY CAPABILITIES
See SARA participation, annual renewal deadlines, and fee payments for all institutions in one view.
Verify that SARA-enrolled schools meet substantive requirements for offering distance education to out-of-state students.
Track SAA approval status, expirations, and required certifications for institutions on a single platform.
Generate reports required by NASASPS for state SARA portal submissions and annual compliance certifications.
Federal
Bring all SARA data points for portal requirements, like annual reporting, into a single portal.
Federal
Veoci tracks approval status and required annual certifications, providing State Approving Agency (SAA) oversight.
State
Meet federal regulations for resolving student complaints with Veoci’s complete complaint workflow.
State
Automate annual NASASPS reporting, fee remittance, and compliance certification obligations.
