With a large-scale global pandemic such as COVID-19, there are many moving parts, such as the constantly changing status of patients, bed counts, protective equipment and staff. Hospital management needs a daily update on these numbers from various departments and with lives at stake, these updates need to be organized. A California children’s hospital has implemented a COVID-specific situation status report giving overall facility-level information to the hospital’s command center. This is a simple templated form, allowing for the process to be quick and seamless, and it can be used at any type of organization. Hospital staff can quickly and easily complete and submit these forms to management or for healthcare systems, each hospital can submit this information to a system level.